FREE PRINTABLE TEMPLATE
Contractor invoice template — itemized, with deposit credit and balance due.
A clean invoice that shows the work, credits the deposit, and makes the balance due unmissable. Fill it on this page and print or save as PDF.
Free to use. Click any dashed field to type your details, then print or save as PDF.
INVOICE
Invoice #: Date: Due:
Bill to
Job address:
Work performed
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Subtotal | |||
| Tax | |||
| Less deposit received | − | ||
| BALANCE DUE | |||
Payment
Accepted: Make checks payable to:
Thank you for your business. This template is a general form and not accounting or legal advice.
Invoices that get paid fast share three habits
They arrive the day the work ends, they show arithmetic a customer can follow — contract, minus deposit, equals balance — and they name a due date instead of implying one. The deposit credit line does double duty: it reassures the customer the earlier payment landed, and it removes the most common excuse for a slow final check.
Templates work. A signed digital estimate works faster.
FieldSquire turns a walkthrough — voice notes, photos, measurements — into an editable, line-item estimate with your own labor rates and markup, then sends a branded PDF for signature. Solo plan free for 14 days, no credit card.
Start the free Solo trialFrequently asked questions
What should a contractor invoice include?
Your business details and license number, invoice number and date, customer and job address, itemized work performed, amounts, deposit or prior payments credited, balance due, due date, and accepted payment methods.
When should a contractor invoice — before or after the work?
Deposits are invoiced on signing; progress payments at defined milestones; the final invoice at completion, ideally the same day. Invoicing the day the work finishes measurably shortens time-to-payment.
How do I show a deposit on an invoice?
List the full contract amount, then credit the deposit as a negative line so the arithmetic to the balance due is visible. Customers pay faster when they can follow the math.
What payment terms should a small contractor use?
Due on receipt is normal for residential finals; net 15 or net 30 appears on commercial work. State the term explicitly and add a late-fee policy if your state allows it.
Can I generate invoices from my estimates?
FieldSquire tracks deposits, approvals, and remaining balances on the estimate itself, so the final numbers are already reconciled when the job closes. Free for 14 days.